Resume Scanning Software -What Is It?

Job seekers today are beginning to discover the challenge they face when sending a resume to a potential employer. Very often the resume is rejected by software. A person never sees it. This kind of software is called an Applicant Tracking System (ATS). If you are applying for jobs online, you need to understand what an applicant tracking system does, how it affects you, and how to use it to your advantage.

There are many applicant tracking systems including BambooHR, Zoho Recruit, Workable, Bullhorn, SAP SucessFactors, Kronos, JobScore and many more. The reason there are so many ATS’s is they offer real value to employers large and small. Here’s a typical scenario:

You’re about to start a new project and you’ve gotten approval to hire a new member of your team. You write up a job description and post it on ZipRecruiter. Within seconds, the listing is on 200 job sites. Within ten minutes you’ve received your first resume. By the end of the day you’ve received 250 resumes. This happens all the time.

Now what? In the old days, you’d read all the resumes and sort them into the good pile and the bad pile. Real pros will read a resume in 30 seconds. Even at that rate, it’s hours of work. Sending rejections to the bad pile adds more hours. finding the top 10 resumes takes hours more. Then there is the task of scheduling interviews. Hiring someone new takes a lot of work!

Consider the same scenario except with an ATS. With your ATS, a job application web page is posted where people can enter their identifying information, answer your questions in writing and submit their resume. The ATS ranks the resumes automatically, sorting them by how well the resume matches your job description. The best match goes to the top of the list. The worst goes to the bottom. As the employer, you start at the top of the list. If you like that person you press a button and automatically send an interview invitation. The candidate replies and the meeting is automatically added to your calendar. You do the same for the second candidate. If you like the candidate, you send an invitation. There’s rarely the need to go past the 20th candidate in the list- so 230 resumes are ignored. Select them all and send a polite rejection email in one click!

Most job seekers do not know about Applicant Tracking Systems, but you do. This gives you the opportunity to be very competitive and rank very high in the candidate list. It takes a little work, but it will get you more job interviews. So how do you do it? With resume scanning software.

Resume Scanning Software

Resume scanning software is software¬† job seekers use to improve the ranking of their resume in an Applicant Tracking System. Each ATS is different and ranks resumes in its own way, but all of them do similar things. They all look for words and phrases that match the job description. With resume scanning software, the candidate’s resume is compared to the job description. The keywords and phrases which appear in the job description but not in the resume are highlighted. The candidate then reviews these and inserts these phrases into their resume to get a better match. Using this approach, you can get your resume to match the job description closely and rise in the ATS ranks.

For example, let’s say the job description says “must be an expert with Microsoft Office.” If your resume says “expert in MS Word, Excel, PowerPoint, Visio and Publisher” you clearly have the skills, but you don’t have a match. You need to change the wording in your resume to “expert with Microsoft Office.”

Another example, the job description uses the word “management” 12 times but your resume uses it once. The employer is emphasizing “management.” You need to use the term many more times in your resume to bring up the emphasis. Figuring out the gaps in your resume is all but impossible to do without software. With resume scanner software the job becomes much easier.

Now you have the knowledge you need to rank high in an ATS and get more interviews. You just need to do it!